Travel Guide Table of Contents

• Travel 101
• 1. First Time Travel Guide
  • 1 - Get access to Concur
  • 2 - Get a GSA Travel Card
  • 3 - Update your Concur Profile
• 2. Book Travel
  • Secure authorizing official approval via email
    • Individual travel email template
    • Group travel email template
    • What if I am traveling for multiple projects?
    • What if I am attending a training, conference, speaking event, or other "IRL" or large team gathering?
    • What if I am extending travel for personal reasons?
    • What if I am returning to traveling from a location other than home?
    • International travel
    • Estimating expenses
  • Book your flight or rail
  • Book lodging
  • Can I book lodging outside of Concur
  • Booking a rental car
  • Completing trip information
  • Justify any rental car use or personal vehicle mileage claims
  • , external,TTS-only, TTS Travel approval checklist
  • Stamping and Submitting for Travel Team Approval
  • , external,TTS-only, Unofficial TTS guide to Concur FAILS
• 3. Travel
  • How do I use the GSA travel card?
  • Which receipts do I need to keep?
  • Meals and Incidental Expenses
• 4. Get Reimbursed
  • Voucher from authorization (all non-local travel)
  • Local and miscellaneous vouchers
  • Enter Expenses
  • When are receipts or further justifications required to claim expenses?
    • Simple expenses
      • Meals and Incidental expenses
        • Meals paid on the travel card
        • Extra days at personal expense
    • Expenses requiring receipts
      • Hotels
      • Flights or Amtrak booked outside of Concur
    • Expenses requiring justification
      • Local transportation
  • , external,TTS-only, TTS Travel approval checklist
  • Stamping and Submitting for Travel Team Approval
  • , external,TTS-only, Unofficial TTS guide to Concur FAILS
  • Issues with reimbursement
  • Amending vouchers
• Appendix A: Amended authorizations
• Appendix B: After hours and emergency travel procedures
• Travel Guide FAQ

GSA resources

• , external,Federal Travel Regulation
• , external,TTS-only, GSA travel policy
• , external,GSA City Pairs Program FAQ
• , external,TTS-only, GSA travel card policy
• , external,GSA local travel policy
• , external,TTS-only, GSA travel advances policy
• , external,GSA conference and event policy
• , external,GSA official guide to Concur
• Business Applications Service Desk (Concur Helpdesk): (866) 450-6588, press 2 or [email protected]